PolicyManager^TM Features & Benefits

Risk Management & Compliance Features

iComply
No more guessing games about where and how to comply to a policy. Compliance is as easy as a click of a button, with PolicyManager's iComply feature.

Quizzing
Accountability will be automatically enforced with the ease of tracking of staff compliance to policies. Not only can you track compliance, but you can track how well your staff members are performing on policy quizzes. Spot gaps in understanding instantly with iKnow.

Regulatory Standard Links
Regulatory standards can be attached to policies, so that when those standards change, the policy owner will automatically be updated about the change so that the corresponding policies can be updated.

Workflow & Collaboration Features

Automated Notifications
Policy Reviewers will never let another outdated policy slip between the cracks, with automatic e-mail notifications about policies up for review.

Collaborative Sharing
PolicyManager brings you the first collaborative sharing/Facebook-like platform within a policy management solution. Policy updates and notifications will be shared in a more integral way, so that all of your colleagues can view and comment on them in an open and public forum.

Policy Committees
You'll be able to set up committees and workflows in PolicyManager to standardize the way a policy is revised, each time. Collaboration has never been easier.

In-line Editting
You'll love being able to edit your documents within the application, with our state-of-the-art in-line editting feature. Without the need to take the document out of the system for editing, version control will also be that much easier.

Digital Signatures
Digital signatures allows you to sign off on policies electronically, making the policy approval process hassle-free. No longer will you have to be physically tracked down to sign a piece of paper... go about your daily work with ease!

Automation Features

Policy Archiving
PolicyManager automatically archives previous policy versions as soon as a policy is updated. Archives are stored chronologically, and can be pulled up in reporting.

Policy Crosswalking
Policy Owners will automatically receive an alert when a regulatory body, like the Joint Commission, updates a standard that affects their policy. The ability to link policies with up-to-date regulatory standards will finally fix that missing gap in fully automating policy lifecycle management.

Customized Reports
We understand that knowledge is power. That's why you can create your own custom reports in PolicyManager to have any kind of information at your fingertips.

Version Control
Pulling up previous versions of a policy the next time an auditor comes to your facilities will be just a click of a button away. PolicyManager's policy archiving makes versioning easy. Risk management will heave a sigh of relief at the benefits of policy versioning.

Operational Efficiency Features

Easy Access
Easy and quick access to the content that's relevant to the user. You'll be able to access and comply to any policy from any computer in 5 seconds.

Usability
PolicyManager dynamically adapts to the level of the user that is using the application. This translates to maximum efficiency with minimum time wasted.

Searchability
PolicyManager emulates the King of Searchability: Google. You'll find our search function as simple as using Google search, so we'll get you to the right policy within 3 clicks.

Document Linking
PolicyManager allows you to link various documents within the system. You can link a relevant form or contract to a policy, so that users don't have to waste time searching for it from scratch. This acts as a shortcut for you to navigate through the system to find documents that are relevant to each other.

Document Circulation
Our "Circulate" feature makes it easy to disseminate hospital-wide policies to each department. Circulation disseminates a single policy into various specified folders within a single click, ensuring that when the policy is updated in any location, it's updated in all the locations.

Technical Features

Single Sign-On Capability
User accounts are LDAP compatible, which means that you can migrate your hospitals' user accounts straight into PolicyManager.

Controlled Access
Administrators have full control over giving users (or groups of users) different levels of access to reading and manipulating documents. Security and privacy will never be breached with PolicyManager.

Site-Specific Access
With the use of IP addresses, PolicyManager gives you the option to allow a single site in your multi-facility organization to only access organization-wide documents and documents that are specific to that site.

Next Steps