We have studied the evolution of healthcare regulation throughout the growth of PolicyMedical. As such we have evolved our software to closely match the requirements this regulation places upon healthcare organizations and their employees. This continually changing legislation means that it makes life understandably very difficult for healthcare workers to keep up to speed with the most current approved practices. One way that can greatly aid organizations, and those working for them, in ensuring all the latest and appropriate policies and procedures are adhered to, is by using policy management software. We firmly advocate that healthcare policy management software aids HIPAA compliance, regardless of which vendor you decide to use.
The Health Insurance Portability and Accountability Act of 1996 (HIPAA) required the Secretary of the U.S. Department of Health and Human Services (HHS) to develop regulations protecting the privacy and security of certain health information. To fulfill this requirement, HHS published what are known as the HIPAA Privacy Rule and the HIPAA Security Rule. The Privacy Rule establishes national standards for the protection of certain health information. The Security Rule establishes a national set of security standards for protecting certain health information that is held or transferred in electronic form. The Security Rule operationalizes the protections contained in the Privacy Rule by addressing the technical and non-technical safeguards that organizations must put in place to secure individuals’ health information
A major goal of the Security Rule is to protect the privacy of individuals’ health information while allowing covered entities to adopt new technologies to improve the quality and efficiency of patient care. Given that the health care marketplace is diverse, the Security Rule is designed to be flexible and scalable so a covered entity can implement policies, procedures, and technologies that are appropriate for the entity’s particular size, organizational structure, and risks to consumers’ e-PHI.
A covered entity must adopt reasonable and appropriate policies and procedures to comply with the provisions of the Security Rule. A covered entity must maintain, until six years after the later of the date of their creation or last effective date, written security policies and procedures and written records of required actions, activities or assessments. In addition, a covered entity must periodically review and update its documentation in response to environmental or organizational changes that affect the security of electronic protected health information.
As such in todays ever changing regulatory environment, manual or static processes for updating and modifying policies put an organization at enormous risk for non-compliance and puts great strain on an organizations resources to make sure that all staff are up to date and knowledgeable of changes that may effect an organizations HIPAA compliance. Sophisticated healthcare policy management software can greatly aid in assuring that an organization is HIPAA Compliant. Tools that notify key stakeholders of changes to HIPAA regulations allow an organization to rapidly evaluate their policies, make appropriate changes, and disseminate this information in a fast and efficient manner to staff can help assure that an entity. For a full list of the tools used in our policy management software, please click here. Use this reference guide to compare and contrast our offering with other vendors to figure out if it will fully meet your needs. If it does not, it is important for you to identify which healthcare policy management software aids HIPAA compliance for your organization.
Requirements Of Covered Entities: A covered entity must adopt reasonable and appropriate policies and procedures to comply with the provisions of the Security Rule. A covered entity must maintain, until six years after the date of their creation, or last effective date, written security policies and procedures and written records of required actions, activities or assessments.
Updates: A covered entity must periodically review and update its documentation in response to environmental or organizational changes that affect the security of electronic protected health information.
Healthcare Policy Management Software Aids HIPAA Compliance
At PolicyMedical, we firmly advocate that all healthcare providers should use a good policy management system to help their staff comply with HIPAA in order to minimize general stress and reduce the chances for any breaches that might, otherwise, occur. Our offerings may be the perfect solution to your healthcare facilities’ needs of having a robust policy management system; or it may be that you find another vendor has a better solution. Regardless, we would be more than happy to help you come to the right decision, so please do not hesitate to contact us. In addition, you can also book a demo to see PolicyManager in action.