I have been developing a variety of different types of software over the past twelve years. Each type of software is unique, as is its function. Most of the offerings on the market for policy management software are great; it’s about finding out which features your healthcare organization values the most. This can be a difficult thing to research into, particularly if you are not ‘tech-savvy’ and understand the terminology being used. That is why I am going to list, in clear English, ten of the best features I believe you should look out for when assessing your policy management software requirements.
The Ten Best Features Of Policy Management Software
The ability to create a personal list of documents for quick and easy reference. This is a “time saver” type of feature which allows audience members to increase their productivity by having their most visited document be accessed in just two clicks.
Flexibility is a very important aspect to be considered when analyzing a good policy management system. Custom metadata feature is one of the various ways to achieve flexibility and simplicity when dealing with policies.
This is another feature from the “time saver” category. Metadata replacement is a powerful tool to perform changes to bulks of documents. This makes the tasks which would be tedious and laborious, be done with a couple of easy steps to solve your problem.
Access Rights and Security Groups
As every organization and/or departments has its privacy, good policy software must provide ways to control access to the system itself and to the folders and the documents available in the platform.
Reports and Dashboards
Being able to see what is ahead is crucial to be able to drive a vehicle. Reports & Dashboards can be considered as the driver’s instruments panel. Features like this, make it easy for system administrators or any personnel related to the management side of the policies.
A busy and tight schedule is becoming a recurring part of human life and because of that, we depend more and more on new technologies to keep us on track of our duties. To address this issue, a reminder feature is one of the most essential in a Policy Management system, alerting you when a certain policy is due for review, or when a certain authoring, reviewing, or approving task has to be completed.
The compliance aspect of managing policies is where a good policy management software brings its best value. Providing proof, or evidence, that every employee in a health care facility read and understood all the outstanding policies of its department is an outstanding requirement for any policy management software.
Keep track of all versions of a policy’s life cycle is very important. Being able to see how a policy evolves over time is the beauty of keeping history. However, it is not the primary reason why policy’s history is important. The real value lies in knowing what were the terms present in a policy on a period of time, in case they change over time.
Writing policies usually is a task for a group of people and requires teamwork and exceptional organization skills. A policy management system should help to relieve the pressure and assist in meeting the need of having a very detailed editing methodology. By having an editing workflow, the software reduces the risk of human mistakes and speed up the process of creating policies collaboratively.
Searching is considered the most important feature of any policy management software. This is due to the fact that it is, primarily, the most used feature in a system. Performing fast search and returning accurate results are what brings the biggest value for any healthcare organization. This is where technology comes into aid to healthcare workers, saving precious time and allowing them to do what they do best; instead of wasting time trying to find a specific policy content going through piles and piles of policies.
Selecting Your Policy Management Software
Hopefully, this list gives you an idea of some of the most important features to look out for when you are selecting your policy management software. To find out what’s right for you, feel free to contact us and we will guide you through your requirements.