For those new to the concept of healthcare policies and procedures it is completely understandable that it can seem like a bit of a minefield. At PolicyMedical, we often engage with local educational facilities to encourage mentoring and students often ask us: what is policy management software? We reply that policy management software is a computer application that digitally organizes a healthcare organization’s policies and procedures for all its members of staff. There are many different versions available on the market from a variety of vendors as it is advisable that healthcare facilities look at a number of applications before deciding which one is right for them. So while we explain that in our opinion policy management software is the best way to manage policies, our software may not necessarily be the best software for everyone.
Some of the key reasons policy management software is so vital is because there are ever evolving regulations (at local, state and federal levels). As these regulations change so do best practices and industry guidelines. This constantly changing situation makes it very challenging for healthcare facilities to stay up to speed and ensure: policies are up to date, staff are well versed and trained in current policies and procedures and therefore, that companies are compliant. Policy management software greatly aids all these issues.
How Does Policy Management Software Help?
Policy management software allows policy managers to get a great overview of a policy’s status, upcoming renewals and staff engagement. Good software allows for greater ease in policy creation, distribution and staff acknowledgement. All this means your policies and procedures will stay updated and compliant. It also means your employees will live up to the latest industry training standards. Some key features include:
Review and Approval: The ability to use custom workflows to ensure policies and procedures are given to those who need to review and approve them.
Workflow Collaboration: Updates and notifications can be shared, leading to clear communication among your policy committees. Workflows can standardize the way a policy is revised each time.
Version Control: In the past, when people used paper and binders, there was often the problem of multiple versions of the same document. Policy management software ensures everyone works from the latest document version.
Restricted Access: Document access can be restricted to the appropriate staff members.
Searching and Reporting: Good search functionality within a policy management software system means little time is wasted looking for the right document.
Storage: The ability to store all policies and procedures in one place means that they are easier to find and manage.
Notifications: One of the most useful features of any good policy management software system is notifications. Notifications are given to policy managers when a document is due to expire or is due for revision/renewal.
Acknowledgements: Track which employees have read and attested to policies and procedures.
Dashboards: Dashboards are a very easy and quick way to see an overview of your policy management software system.
Alerts: You are given notifications when you have tasks to complete that are time sensitive. It is also applicable when a policy needs attention.
How do I view and understand the capabilities of the software before making a commitment to purchase?
At PolicyMedical, we will endeavor to help you with this undertaking to the best of our ability even if it turns out the best product for you is with another vendor. We are far happier seeing a hospital working safely and efficiently with another vendor if they are more compatible with your healthcare facility. In order to find out more about our software, please ask for a free demonstration. Or contact us to find out more information, we would be happy to help.